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For conferences, workshops and open days

Collect testimonials at your event before people head home

Attendees are never more enthusiastic than in the last hour of a good event, and never less reachable than a week later. Print your StoryProof QR code, set up a spot for it, and work through the checklist below.

  • Before, during and after the event
  • Where to place the code and who stands by it
  • How to follow up with people who scanned but did not finish
Use the free toolCreate my event form (opens in a new tab)
Event testimonial checklist
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  • Create a form for this event with two prompts about what attendees came for and what they are leaving with
  • Scan the QR code with two different phones and submit a test answer
  • Print the code large enough to scan from about a metre away, with one line saying what it is for
  • Choose a quieter corner away from speakers and catering for people to record
  • Name one person to stand by the spot during breaks
Free tool, no sign-upTry it below

The problem, solved

Where event praise slips away, and how to catch it on the day

Situation 1 of 4

It happens in conversation

The best feedback is said out loud by the coffee table, and gone the moment the person walks away.

How StoryProof solves it

Your collection link prints as a QR code for the table card or closing slide, so the person who just said it can scan and say it again on their own phone.

Checklist

Your event testimonial checklist

Work through it as you plan. Copy the list into your run sheet so whoever staffs the event can see it too.

Before the event
During the event
After the event

The checklist runs in your browser and is not saved or sent.

In StoryProof

Set it up in StoryProof

  1. 1

    Create an event form and print its QR code

    Your form’s link can be shared as a QR code. Put it on a stand, a table card or the closing slide.

  2. 2

    Let attendees answer on their own phones

    They scan, then record a video, leave an audio note or write a few lines in the browser. Nothing to install.

  3. 3

    Email the stragglers afterwards

    Send one email request to attendees who did not get round to it. StoryProof sends requests by email.

  4. 4

    Approve, tag and publish

    Nothing goes public until you approve it. Tag by event so next year’s promotion can show this year’s attendees, then add the best to your Wall of Love.

What happens next: Use the event tag to build next year’s registration page proof in minutes.

How it can look on the day

Illustrative scenario, not a StoryProof customer

A one-day workshop for 60 people puts a table card with the QR code next to the afternoon coffee, in a side room away from the main hall.

The host mentions it in the closing five minutes and leaves the code on screen while people pack up. A few attendees record short videos; more choose to write two sentences on their phone in the queue for coats.

Two days later, the organizer approves the answers, tags them with the workshop name, and emails the rest of the room once.

Before you start

Practical limits

  • Venue signal

    If the venue has weak mobile signal, video uploads may struggle. Point people to the venue wifi or suggest a written answer.

  • Consent in public spaces

    People in the background of a video did not agree to appear. Record against a wall or a plain backdrop.

  • Follow-up is email only

    StoryProof sends the post-event request by email, so collect attendee emails through your registration tool.

  • Printed codes outlive the event

    A table card left in a box can be scanned months later. Use a form made for this event so a late answer is easy to spot and tag correctly.

FAQ

Questions people ask

Short answers to what usually comes up next.

Do attendees need an app to scan the QR code?

No. Most phone cameras open the link directly, and the form runs in the browser.

When is the best moment to ask at an event?

Near the end, after the session that delivers the most value. Early in the day people have not formed an opinion yet.

Can I reuse one QR code across several events?

You can, but a separate form per event keeps answers easy to sort. If you do reuse one, tag each answer with the event it came from as you approve it.

Should speakers and sponsors use the same code?

They can, but their praise reads differently from an attendee’s. Tag them separately so a sponsor’s quote is never presented as an attendee review.

What should the sign beside the code say?

One line on what you are asking for and roughly how long it takes. A code on its own gives people no reason to stop and scan it.

Still have a question? Ask the StoryProof team or book a demo.

Print your code before the next event

Create an event form, test the QR code, and walk in ready to collect.

Create my event form (opens in a new tab)Plan it with us (opens in a new tab)

Last updated 2026-11-04.