Many sites, one library
Merge Testimonials From Several Websites
You bought a competitor, or each region built its own site, or three product lines grew up with three different testimonial setups. Now there are quotes in five places, the same customer appears twice, and nobody can say which praise is allowed on which site. This checklist takes each source in turn and brings it into one library that still remembers where everything came from.
- An inventory of every site and source
- Consent checks for acquired or regional quotes
- One library, tagged by origin, shown per site
The problem, solved
Why combining sites is messy, and how StoryProof keeps it straight
We will lose which site each came from
Once everything is in one list, a quote from the German site or the acquired brand looks like any other, and it ends up on the wrong page.
With StoryProof: Tags are on every plan. Tag each testimonial with its origin site, region or brand as it comes in, and filter by that tag later.
Every site stored them differently
One export has first and last name in separate columns, another has a star rating, a third has no dates at all.
With StoryProof: Upload each site’s spreadsheet separately and match its columns to reviewer name, review text, rating, company, job title and date. Only the name is required.
The same customer appears three times
A happy customer of both companies gave each a quote, and the regional site copied one of them too.
With StoryProof: StoryProof does not merge duplicate entries for you, so remove repeats in the spreadsheet before upload. Anything that slips through stays unpublished until you approve it.
They agreed to the old brand, not us
A customer of the acquired company praised that company by name. Showing it under your brand is a use they never agreed to.
With StoryProof: Send those customers a collection link from the new brand. They can answer by video, audio or text, and you approve the new version instead of the old.
Each site still needs its own selection
One library does not mean every site shows everything. The French site needs French quotes; the product site needs product quotes.
With StoryProof: You choose which approved testimonials go into each widget, so each site gets its own widget built from its own tag.
Flip the switch to see how StoryProof handles each one.
Consolidation checklist
Bring every site into one library
Work through one source at a time. Tick an item for a source only when it is done for that source.
Ticks are kept in your browser only.
One library or separate brand spaces?
Brand spaces per account: Free 1, Starter 1, Pro 3, Agency 15. Seats per space: Free 1, Starter 3, Pro 5, Agency 10.
In StoryProof
From several sites to one library
- 1
Set up tags for origin, region and brand
Decide the tag names first so every upload uses the same ones.
- 2
Upload one source at a time
Match columns for each sheet and tag the rows with their origin. Upload video files directly.
- 3
Recheck consent across brands
Customers who agreed to a different brand get a collection link from the brand that will show their words.
- 4
Approve per brand
Approve each testimonial for the brand and sites it is cleared for. The rest stays in the queue.
- 5
Build widgets per site and swap them in
One widget per site or region, filled from its tag. On a page with several widgets, the embed.js script needs loading only once.
What happens next: Imported reviews count toward the same monthly allowance as collected ones: Free 25, Starter 100, Pro unlimited.
Before you start
What this consolidation leaves to you
What this does not cover, and what to check on your side. Better to know now than after launch.
- 01
No automatic duplicate merging
This page does not claim StoryProof detects or merges duplicates. Clean them in the spreadsheets before upload.
- 02
No pulling from other sites
StoryProof does not crawl or connect to your other websites. Each source comes in as a spreadsheet or as video files you hold.
- 03
Consent does not transfer by itself
An acquisition moves the company, not necessarily each customer’s agreement to be quoted under a new name. Ask where in doubt.
- 04
Uploads use your allowance
Every uploaded testimonial counts toward the monthly allowance, so a large consolidation may need spreading out.
FAQ
Questions people ask
Short answers to what usually comes up next.
Can we show the acquired company’s testimonials on our site straight away?
Only those whose wording and consent still fit your brand. Where a customer praised the old company by name, ask them again before showing it under yours.
Should every regional site share one library?
If they share a brand, usually yes, with region tags. If an acquired brand keeps its own name and audience, a separate brand space is cleaner.
What do we do with duplicates?
Keep the fullest, most recent version with the clearest consent, and drop the rest before upload.
Do we switch off the old sites’ tools first?
No. Keep them running until every site shows its new widget, so no page goes blank in between.
Still have a question? Ask the StoryProof team or book a demo.
One library for every site you run
Upload each source, tag it by origin, and give every site a widget with its own selection.
Last updated 2026-11-07.